VUDESK

To do this	Press
Create a nonbreaking space.	CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen.	CTRL+SHIFT+HYPHEN
Make letters bold.	CTRL+B
Make letters italic.	CTRL+I
Make letters underline.	CTRL+U
Decrease font size one value.	CTRL+SHIFT+/span>
Increase font size one value.	CTRL+SHIFT+>
Decrease font size 1 point.	CTRL+[
Increase font size 1 point.	CTRL+]
Remove paragraph or character formatting.	CTRL+SPACEBAR
Copy the selected text or object.	CTRL+C
Cut the selected text or object.	CTRL+X
Paste text or an object.	CTRL+V
Paste special.	CTRL+ALT+V
Paste formatting only	CTRL+SHIFT+V
Undo the last action.	CTRL+Z
Redo the last action.	CTRL+Y
Open the Word Count dialog box.	CTRL+Y

Working with documents and webpages

Create, view and save documents

To do this	Press
Create a new document.	CTRL+N
Open a document.	CTRL+O
Close a document.	CTRL+W
Split the document window.	ALT+CTRL+S
Remove the document window split.	ALT+SHIFT+C or ALT+CTRL+S
Save a document.	CTRL+S

Find, replace and browse through text

To do this	Press
Open the Navigation task pane (to search document).	CTRL+F
Repeat find (after closing Find and Replace window).	ALT+CTRL+Y
Replace text, specific formatting, and special items.	CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	CTRL+G
Switch between the last four locations that you have edited.	ALT+CTRL+Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.	ALT+CTRL+HOME
Move to the previous browse object (set in browse options).	CTRL+PAGE UP
Move to the next browse object (set in browse options).	CTRL+PAGE DOWN

Switch to another view

To do this	Press
Switch to Print Layout view.	ALT+CTRL+P
Switch to Outline view.	ALT+CTRL+O
Switch to Draft view.	ALT+CTRL+N

Outline view

To do this	Press
Promote a paragraph.	ALT+SHIFT+LEFT ARROW
Demote a paragraph.	ALT+SHIFT+RIGHT ARROW
Demote to body text.	CTRL+SHIFT+N
Move selected paragraphs up.	ALT+SHIFT+UP ARROW
Move selected paragraphs down.	ALT+SHIFT+DOWN ARROW
Expand text under a heading.	ALT+SHIFT+PLUS SIGN
Collapse text under a heading.	ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings.	ALT+SHIFT+A
Hide or display character formatting.	The slash (/) key on the numeric keypad
Show the first line off body text or all body text.	ALT+SHIFT+L
Show all headings with the Heading 1 style.	ALT+SHIFT+1
Show all headings up to Heading n.	ALT+SHIFT+n
Insert a tab character.	CTRL+TAB

Print and preview documents

To do this	Press
Print a document.	CTRL+P
Switch to print preview.	ALT+CTRL+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out.	CTRL+HOME
Move to the last preview page when zoomed out.	CTRL+END

Review documents

To do this	Press
Insert a comment.	ALT+CTRL+M
Turn change tracking on or off.	CTRL+SHIFT+E
Close the Reviewing Pane if it is open.	ALT+SHIFT+C

Full Screen Reading view

NoteSome screen readers may not be compatible with Full Screen Reading view.

To do this	Press
Go to the beginning of document.	HOME
Go to the end of document.	END
Go to page n.	n, ENTER
Exit reading layout view.	ESC

References, footnotes and endnotes

To do this	Press
Mark a table of contents entry.	ALT+SHIFT+O
Mark a table of authorities entry (citation).	ALT+SHIFT+I
Mark an index entry.	ALT+SHIFT+X
Insert a footnote.	ALT+SHIFT+F
Insert an endnote.	ALT+SHIFT+D

Work with webpages

To do this	Press
Insert a hyperlink.	CTRL+K
Go back one page.	ALT+LEFT ARROW
Go forward one page.	ALT+RIGHT ARROW
Refresh.	F9

Edit and move text and graphics

Delete text and graphics

To do this	Press
Delete one character to the left.	BACKSPACE
Delete one word to the left.	CTRL+BACKSPACE
Delete one character to the right.	DELETE
Delete one word to the right.	CTRL+DELETE
Cut selected text to the Office Clipboard.	CTRL+X
Undo the last action.	CTRL+Z
Cut to the Spike.	CTRL+F3

Copy and move text and graphics

To do this	Press
Open the Office Clipboard.	Press ALT+H to move to the Home tab, and then press F,O
Copy selected text or graphics to the Office Clipboard.	CTRL+C
Cut selected text or graphics to the Office Clipboard.	CTRL+X
Paste the most recent addition or pasted item from the Office Clipboard.	CTRL+V
Move text or graphics one time.	F2 (then move the cursor and press ENTER)
Copy text or graphics one time.	SHIFT+F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box.	ALT+F3
When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it.	SHIFT+F10
Cut to the Spike.	CTRL+F3
Paste the Spike contents.	CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document.	ALT+SHIFT+R

Insert special characters

To insert this	Press
A field	CTRL+F9
A line break	SHIFT+ENTER
A page break	CTRL+ENTER
A column break	CTRL+SHIFT+ENTER
An em dash	ALT+CTRL+MINUS SIGN
An en dash	CTRL+MINUS SIGN
An optional hyphen	CTRL+HYPHEN
A nonbreaking hyphen	CTRL+SHIFT+HYPHEN
A nonbreaking space	CTRL+SHIFT+SPACEBAR
The copyright symbol	ALT+CTRL+C
The registered trademark symbol	ALT+CTRL+R
The trademark symbol	ALT+CTRL+T
An ellipsis	ALT+CTRL+PERIOD
A single opening quotation mark	CTRL+`(single quotation mark),`(single quotation mark)
A single closing quotation mark	CTRL+'(single quotation mark),'(single quotation mark)
Double opening quotation marks	CTRL+`(single quotation mark),SHIFT+`(single quotation mark)
Double closing quotation marks	CTRL+'(single quotation mark),SHIFT+'(single quotation mark)
An AutoText entry	ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Insert characters by using character codes

To do this	Press
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol, type 20AC, and then hold down ALT and press X.	The character code, ALT+X
Find the Unicode character code for the selected character.	ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.	ALT+the character code (on the numeric keypad)

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.

Extend a selection

To do this	Press
Turn extend mode on.	F8
Select the nearest character.	F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection.	F8 (press one time to select a word, two times to select a sentence, and so on)
Reduce the size of a selection.	SHIFT+F8
Turn extend mode off.	ESC
Extend a selection one character to the right.	SHIFT+RIGHT ARROW
Extend a selection one character to the left.	SHIFT+LEFT ARROW
Extend a selection to the end of a word.	CTRL+SHIFT+RIGHT ARROW
Extend a selection to the beginning of a word.	CTRL+SHIFT+LEFT ARROW
Extend a selection to the end of a line.	SHIFT+END
Extend a selection to the beginning of a line.	SHIFT+HOME
Extend a selection one line down.	SHIFT+DOWN ARROW
Extend a selection one line up.	SHIFT+UP ARROW
Extend a selection to the end of a paragraph.	CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning of a paragraph.	CTRL+SHIFT+UP ARROW
Extend a selection one screen down.	SHIFT+PAGE DOWN
Extend a selection one screen up.	SHIFT+PAGE UP
Extend a selection to the beginning of a document.	CTRL+SHIFT+HOME
Extend a selection to the end of a document.	CTRL+SHIFT+END
Extend a selection to the end of a window.	ALT+CTRL+SHIFT+PAGE DOWN
Extend a selection to include the complete document.	CTRL+A
Select a vertical block of text.	CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document.	F8+arrow keys; press ESC to cancel selection mode

Select text and graphics in a table

To do this	Press
Select the next cell's contents.	TAB
Select the previous cell's contents.	SHIFT+TAB
Extend a selection to adjacent cells.	Hold down SHIFT and press an arrow key repeatedly
Select a column.	Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHIFT+ALT+PAGE UP to select the column from bottom to top.
Extend a selection (or block).	CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel section mode
Select a complete table.	ALT+F5 on the numeric keypad (with NUM LOCK off)

Move through your document

To move	Press
One character to the left	LEFT ARROW
One character to the right	RIGHT ARROW
One word to the left	CTRL+LEFT ARROW
One word to the right	CTRL+RIGHT ARROW
One paragraph up	CTRL+UP ARROW
One paragraph down	CTRL+DOWN ARROW
One cell to the left (in a table)	SHIFT+TAB
One cell to the right (in a table)	TAB
Up one line	UP ARROW
Down one line	DOWN ARROW
To the end of a line	END
To the beginning of a line	HOME
To the top of the window	ALT+CTRL+PAGE UP
To the end of the window	ALT+CTRL+PAGE DOWN
Up one screen (scrolling)	PAGE UP
Down one screen (scrolling)	PAGE DOWN
To the top of the next page	CTRL+PAGE DOWN
To the top of the previous page	CTRL+PAGE UP
To the end of a document	CTRL+END
To the beginning of a document	CTRL+HOME
To a previous revision	SHIFT+F5
After you open a document, go to the location that you were working in when the document was last closed	SHIFT+F5

Move around in a table

To move	Press
To the next cell in a row	TAB
To the previous cell in a row	SHIFT+TAB
To the first cell in a row	ALT+HOME
To the last cell in a row	ALT+END
To the first cell in a column	ALT+PAGE UP
To the last cell in a column	ALT+PAGE DOWN
To the previous row	UP ARROW
To the next row	DOWN ARROW
Row up	ALT+SHIFT+UP ARROW
Row down	ALT+SHIFT+DOWN ARROW

Insert paragraphs and tab characters in a table

To insert	Press
New paragraphs in a cell	ENTER
Tab characters in a cell	CTRL+TAB

Tags: Microsoft, Quick, Word, for, reference

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Quick reference for Microsoft Word